Policy Information Notices (PINs)

Aging Division PINs will be posted here for download and review. PINs are designed to assist Aging Division Contractors with quality management and oversight of services funded by and through the Aging Division, through both State and Federal funds. They enable us to be "on the same page" regarding policies, procedures and requirements.  These specific topics allow for decreased confusion and a uniform approach to issues.  All contractors were provided with a PIN notebook.  This notebook is white with a lim green binding and cover insert. 

Refer to your PINs often.  They will provide much needed information and instruction.

Contracts and Fiscal

FISC-2008-01      Interest Bearing Checking Accounts

FISC-2006-001    Audit Requirements for Contractors

FISC-2006-002    Compliance with State and Federal Audit Requirements

FISC-2004-001 Replaced by FISC-2006-002

Documentation and Reporting

DORE-2009-03     Fraud Detection and Prevention Policy

DORE-2009-02     Required Emergency Notification

DORE-2009-01     Personnel Activity Reports

DORE-2008-01     Requests for Extension

DORE-2005-1       Records Retention

Grants

In-Home Services

         HOME-2009-01      Medication Setups for CBIHS/Caregiver Programs

Institutional Services

Nutrition Services

NUTR-2008-01    OAA Nutrition Program - Participants, Spouses, Paying the Full Cost of the Meal

NUTR-2007-1      Buffet-style Meals, Salad Bars, and Free-Choice Menus

NUTR-2005-1      Reporting and Reimbursement of Employee and Volunteer Meals

Quality Assurance

QUAS-2009-001    Confidentiality

QUAS-2009-002    Individual User Accounts

QUAS-2006-001    Prohibition Re: Gratuities, TIps and Personal Compensation from Clients

QUAS-2004-001    Supervision of CNAs

Supportive Services

SUPT-2005-1       Work Products resulting from Grant Funds