Timeliness to File a Birth Certificate

 (Updated 12/4/12)

It is taking, on average, 15 days to file a birth certificate.  Certified copies are issued once the record is filed and a properly completed request has been submitted.

Important Notes:

  • The above information is meant to show the parent(s) how long, on average, it takes to file a birth certificate. When reviewing the information, please keep in mind that there are several parties involved when filing the birth certificate. Additionally if there are data errors or data needs to be verified that will delay the filing of the birth certificate.
  • Often times hospitals are presented with an incomplete worksheet from the mother or the medical provider, in those cases, the staff member entering the birth certificate information must obtain various pieces of information. 
  • Additionally, when paternity/denial affidavits are being filed they may add an additional two weeks to filing time. 

 

I Will Be Delivering, What Should I Know?

When a mother elects to deliver in one of the hospitals located in Wyoming she will complete several different pieces of paperwork. One of the most important, in terms of registering the birth, is the Mother's Worksheet for Child's Birth Certificate. 

This worksheet needs to be completed ASAP so that the hospital can generate the child's birth certificate.  All of the information collected during the registration will remain confidential with the office of Vital Statistics Services.  Generally, the Health Information Management (HIM/Medical Records) section of the office enters the information into the Vital Statistics system to file the birth record with the state office. 

However, several different agencies internal to the Department of Health and external agencies use the statistical information for public health statistics, surveillance, or other health related purposes.  No identifying information is released, unless proper authorization has been obtained, only aggregate numbers. 

Mother's Worksheet

The information provided on this worksheet will be used to complete the child's birth certificate.  The birth certificate is a document that will be used for legal purposes to prove your child's age, citizenship and parentage.  The document will be used by your child throughout his or her life.  It is very critical that each question is answered as accurately as possible.

This worksheet collects some of the following pieces of information:

- Child's full legal name (NOTE: There are no restrictions as to what the last name of the child can be.  However it is recommended that there not be any numbers or special characters in the name): The last name of the child is very important and the parent(s) must choose the last name carefully. Under WY Vital Records Rules and Regulations the last name of the child can only be changed by a court order once filed with the state office.

- Mother's Current Legal Name: For registration purposes the mother's current legal name is to be the name she legally uses at the time her child is born.

- Mother's Maiden Name: The mother's maiden name actually refers to the mother's legal name prior to marriage or the mother's name at her time of birth.  This is also the mother's last name on her own birth certificate.  The name prior to first marriage aids in identification of the record, the maiden name of the mother remains constant through life.

- Mother's Date of Birth:  The mother's date of birth is used to calculate the mother's age at time of birth.  This item is important because it is one of the most important factors in the study of childbearing and pregnancy outcome.

- Mother's Place of Birth:  Record the state or foreign country where the mother was born. 

- Mother's Residence:  The mother's residence is the place where her household is located.  Temporary addresses should not be recorded here, examples of these include:  address during a vacation, business trip, or during a visit.

Place of residence during a tour of military duty or during attendance at college is NOT considered temporary and should be entered on the worksheet as the mother's place of residence.

- Is the residence Inside City Limits?:    If the location entered for the residence is incorporated inside the city boundaries, this item should be marked "YES".  This data item is used in planning for and evaluating community services and facilities, including maternal health programs. 

- Mother's Mailing Address:  The address entered should be where all of the mail or other postal items are sent for the mother.  This information may or may not be the same as the residence address.  This item is particularly important when it comes to receiving the Social Security Card for the child.  The card will automatically be sent to this address, if the mother wishes to release information for a Social Security Number for the child.

- Mother's Education:  Please indicate the highest degree or level of school completed at the time of delivery.  If the mother is currently enrolled in school, indicate the previous grade or highest degree received.  Education is highly related to fertility, health practice, and pregnancy outcome.  It is also an indicator of socioeconomic status. 

- Cigarette Smoking Before and During Pregnancy:
  This item provides information on changes in tobacco use before and during pregnancy, which has an important impact on pregnancy outcome.

To view information about Paternity Establishment on the Birth Certificate please click here