WARN - Wyoming Alert & Response Network
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Wyoming Health Alert Network
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Wyoming Hospital Bed Tracking System
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Wyoming Volunteer Registry
WyHAN - Health Alert Network and Information Portal
Paul Card, Health Communication Program Coordinator
Sheryl Anderson, Training and Outreach Specialist
Sheryl Roub, Emergency Preparedness Supv./Project Manager
The Wyoming Department of Health is required to establish and maintain partner communication and alerting tools (the Wyoming Health Alert Network) that can notify public and private health officials and emergency responders during a health care crisis. Wyoming Alert and Response Network (WARN) utilizes Global Secure System’s Response Manager solution package as the engine for the WyHAN system. It is a secure web-based system that allows for rapid communication with first responders and essential health officials throughout the state via telephone, email, fax, alphanumeric pagers, Blackberry, other Smart Phones, and sharing of information on the WARN web portal (https://warn.wyoming.gov). Designated personnel throughout the state have access to the WARN portal, where they can securely view and confirm receipt of alert-related information, read news and announcements and access links to other relevant websites.
The WARN portal also provides a collaborative work environment where sensitive or confidential information may be securely shared and access restricted to certain users if necessary. The document library can also include a variety of resources related to health, preparedness, and response such as; the results of current research/studies, best practices guidelines, response plans, disease reports, etc.
WARN is an Internet-based software application. The level of access granted to the WARN portal user, and therefore the functionality available is determined by a user’s license level. There are three types of WARN licenses: Administrator, Collaborator, and Alert level. Administrators have the most WARN portal functionality available, and typically they are responsible for managing users, portal content, and access to portal content. Collaborators have access to the document library, can view the entire content of the WARN home page, and can both send and receive alert messages. Alert level license users can view most of the WARN home page content and receive/confirm alert messages.
If you wish to become a participant, please complete the WARN Portal User Access Request and fax to 307-777-8776 or email it to us at warnhelp@state.wy.us . If you are configuring your account for the first time, please refer to First-time Profile Review and Setup
Our role based directory allows for appropriate people to be notified of a public health event without specific knowledge of who each individual is by name. Each participant in WARN specifies the manner in which they prefer to be contacted based on the alert level. Each participant may specify up to five methods of contact for each priority level of alert including the following: work phone, work email, home phone, cell phone, alternate phone, alternate email, alpha pager and none. Alert priorities are High (public health emergency) Medium (public health advisory), and Low (public health information or update). WARN utilizes a text-to-speech engine to alert participants via phone. To ensure the security of the message, the system will not read the participant the message until their personal four digit pin is entered following the standard introduction.
Critical communications during disasters or widespread medical emergencies rely on current contact information. To maintain current contact data, participants maintain their own profiles and participants are required to verify their profile every 90 days.
Participants can securely share, review or modify any type of document, and systematically route documents for approval. Online discussions are also available for each document that is stored in the Document Library. Documents can be faxed directly from the Document Library, and a subscription service allows participants to choose to be notified when changes are made to a folder or document eliminating the need to periodically check for changes.
Wyoming Hospital Bed Tracking System
Administrator: Merit Thomas, Hospital Preparedness Program Coordinator
The Wyoming Hospital Bed Tracking System is an easy-to-use system for tracking and managing hospitals’ available resources, diversion status and capacity to respond to emergencies. Designed by hospital personnel and public health officials to b e straightforward, this program is used to manage daily activity as well as for hospital capacity management when an Emergency Operation Center (EOC) is activated. This system also has the ability to provide multi-media notifications, utilizing email and test-to-voice translation, ensures that real-time data gets to first responders inside and outside of the hospital The Hospital Bed Tracking System enables each hospital to report available beds by type; current facility including diversion status; and report number s of ventilators and influenza patients. For assistance you may contact Merit Thomas at (307) 777-6904 or email merit.thomas@health.wyo.gov
Wyoming Volunteer Registry
Administrator: Merit Thomas, Hospital Preparedness Program Coordinator
The Wyoming Volunteer Registry, “WYeRoll – WY Enrollment, Response, Operations, Logistice, Let’s Volunteer”, system provides for a statewide web/based volunteer registry system for both medical and non-medical volunteers. This system is a work in progress as volunteer groups and individuals register on the system on a daily basis. The intention of this site is to register, notify, and inform individuals who are interested in volunteering their time and skills in the event of an accidental or intentional emergency, or other public or health care disaster. This site can also be used to register and notify other partners, including private industry in the event of an emergency. Registering takes approximately 15-20 minutes. Additional features of the site include volunteer group-specific web pages with news, announcements and information /resources available. For assistance you may contact Merit Thomas at (307) 777-6904 or email merit.thomas@health.wyo.gov
For more information regarding the Hospital Preparedness program, click here.
Immediately report the occurrence of potential public health hazards to the Wyoming Department of Health 24/7 Emergency Notification line:
1-888-996-9104